1. Introduction
1.1 Your privacy is important to us, and we are committed to safeguarding your personal information. This Privacy Policy outlines how Zofia Allen Consultancy collects, uses, discloses, and protects your personal data. By engaging with our services or using our website, you agree to the terms of this policy.
2. Who We Are
2.1 Zofia Allen Consultancy is a professional business consultancy specialising in HR, operations, business support, and workplace transformation. Our services include, but are not limited to:
HR and People Operations Support
Business Process Improvement
Psychometric Testing and Employee Assessments
Office Refurbishment and Relocation Management
Financial and Compliance Support
Remote and Hybrid Workforce Management
3. What Information We Collect
3.1 We may collect and store the following types of information:
3.1.1 Information You Provide to Us:
Name, email address, phone number, and business details.
Information submitted via enquiry forms, emails, or calls.
CVs, job applications, and other employment-related documents for HR consultancy purposes.
3.1.2 Automatically Collected Information:
Information about your device and browser when you visit our website (such as IP address, operating system, referral source, pages viewed, etc.).
Cookies and similar tracking technologies for analytics and website optimisation.
3.1.3 Business Transactional Information:
Information related to services provided, invoices, contracts, and financial transactions.
3.1.4 Marketing & Communication Preferences:
Your consent preferences for receiving marketing communications.
4. How We Use Your Information
4.1 We collect and use your personal data to:
Provide and manage our services, including HR support, business consulting, and operational improvements.
Respond to enquiries and communicate with clients, ensuring effective customer support.
Process transactions and manage financial records, including invoicing and payment tracking.
Improve our services and website functionality, using analytics and user feedback to enhance our offering.
Send updates, newsletters, and marketing materials, where consent has been given.
Ensure compliance with legal obligations, such as data protection laws and financial record-keeping.
5. Disclosure of Your Data
5.1 We do not sell or share your data with third parties for marketing purposes. However, we may disclose your information in the following circumstances:
Service Providers: We may use trusted third parties to assist with IT support, payment processing, HR software integration, and analytics
Legal Compliance: If required by law or legal proceedings, we may disclose data to regulatory authorities or law enforcement agencies.
Business Transfers: If our business merges, is acquired, or undergoes restructuring, your data may be transferred to the new entity.
6. How We Protect Your Data
6.1 We implement appropriate security measures to protect your personal data from unauthorised access, loss, or misuse. This includes:
Secure Data Storage, we use encrypted databases and restrict access to authorised personnel only.
Regular Security Reviews, our systems are regularly assessed to maintain security compliance.
Confidentiality Agreements; employees and service providers handling sensitive data are bound by confidentiality agreements.
7. Your Rights
7.1 Under UK data protection laws, you have the following rights:
Right to Access – You can request a copy of the personal data we hold about you.
Right to Rectification – You may request corrections to inaccurate or incomplete data.
Right to Erasure – You can ask us to delete your data under certain conditions.
Right to Object to Processing – You may opt out of direct marketing and request limited data processing.
Right to Data Portability – You can request a transfer of your data to another organisation.
To exercise any of these rights, please contact us at me@zofiaallen.com
8. Data Retention
We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or comply with legal obligations. Once data is no longer required, it will be securely deleted.
9. Cookies and Tracking Technologies
Our website may use cookies to improve user experience and analyse website traffic. You can manage your cookie preferences through your browser settings.
10. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy policies, so we encourage you to review their policies before providing personal data.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website. Continued use of our services indicates acceptance of any updates.
12. Contact Us
For privacy-related queries, please contact:
Email: me@zofiaallen.com
This Privacy Policy ensures transparency in how Zofia Allen Consultancy collects, processes, and safeguards personal data. By engaging with our services, you consent to the terms outlined above.